The University’s procedures in the 10.4 Records Management Policy continue to provide the authority for the University’s data retention policies and processes. Users are provided with 1 TB of space on their OneDrive and this is sufficient for the majority of users. OneDrive is an integral part of Microsoft 365 and provides a place in the cloud where you can store, share, and sync your files. Zoom recordings can be stored in your OneDrive on a continuing basis for retention. It is important that users always store the recordings in an alternate location for future reference. Zoom recordings will be removed to ensure sufficient storage space is available the following term to hold the related video content. Starting in May 2021 recordings will remain in Zoom for 150 days (5 months) from the recording start date and then will be automatically removed. Zoom is not a permanent video recording storage repository and users must download recordings and transcripts, saving them to an alternate location where they can easily referenced. It is important to periodically review our saved Zoom recordings and either delete them (if the recording is no longer needed) or save them to a permanent storage location. Since implementing Zoom many of us have utilized the recording feature to capture meetings, classes and other important sessions.
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